Good candidates are already placed
A shortlist that takes four days reaches a client who has been sent three by someone faster.
Job board
Live vacancies with structured apply
Placement
Staffing & Recruitment
Speed to shortlist decides who fills the role.
Agencies compete on how fast a credible shortlist reaches the client. Everything that slows that down — CVs buried in an inbox, compliance documents chased by hand, timesheets collected on Friday — is margin.
Where the work leaks
4 failure points
The database is not searchable
Candidates placed last year are invisible this year because nothing was tagged on the way in.
Compliance lapses create liability
Right-to-work documents and certifications expire mid-placement with nothing watching the dates.
Timesheet to invoice is manual
Contractor hours are collected, chased, retyped, and only then billed — delaying cash every single week.
What I build
10 modules
Public site
What the market sees
01
02
Candidate registration
Skills, availability, and documents captured once
03
Client brief form
Role requirements captured properly at the start
04
Sector pages
Specialism depth that attracts both sides of the market
Back office & portal
Where the operation actually runs
01
ATS pipeline
Stages from application to placement, per role
02
Candidate database
Skill-tagged and searchable, built at intake
03
Client portal
Shortlists reviewed and feedback given in one place
04
Compliance tracker
Document status and expiry per candidate
05
Timesheets
Submitted, approved, and exported to billing
06
Placement billing
Invoices generated from approved hours
What stops being someone’s job
When
Application received
The system
Parse the CV, tag skills, place in the pipeline, acknowledge
When
Client brief submitted
The system
Match the database and surface a candidate longlist
When
Document expires in 30 days
The system
Chase the candidate, flag the placement
When
Timesheet approved
The system
Generate the invoice and queue contractor pay
What moves
Typical baseline → target
Time to shortlist
3–5 days
Under 24 hours
Database reuse per role
Rare
First source, every time
Compliance lapses
Found during placement
Flagged 30 days out
Timesheet to invoice
5–10 days
Next business day
These are sector baselines and the targets a system of this shape is built to hit — not results measured on a past engagement. Delivered work with implementation notes is on execution logs.
Where we start
CV parsing into a tagged, searchable database with brief-to-longlist matching.
Integrations
Job board feedsCV parsingE-signaturePayrollCalendar
Typical stack
Next.jsNode.jsPostgreSQLn8n